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Driver Vehicle Inspection Report (DVIR) Auditing Service

J. J. Keller’s Driver’s Vehicle Inspection Report (DVIR) Auditing Service delivers an efficient means to ensure DVIRs are completed correctly, vehicle defects are properly remedied, and inspection records are properly managed. This program promotes safety, can potentially reduce insurance costs, and protects your company from costly DOT penalties.

Outsourcing the DVIR Audit

Many companies have this dilemma: How to monitor the accurate and timely completion of DVIRs so that the company remains safe and has protection in litigation if there’s an accident.

A single accident can be devastating. Having accurate vehicle inspection records will help ensure that you have full visibility to the care and maintenance of your fleet.

Outsourcing the DVIR Audit to J. J. Keller Business Services happens this way:

• Have all of your drivers complete a DVIR for every day the vehicle operates, and have them turned in at your locations. Any vehicle defects must be noted, corrected, and signatures collected on the DVIR before the vehicle can be driven again.
• You periodically – we recommend weekly – collect all completed DVIRs and mail them to J. J. Keller’s Business Services team. We will scan and audit each document for accuracy, completeness, and signatures.
• You log onto your web-based vehicle audit portal developed by J. J. Keller, and see how compliant your inspection process is. You will have visibility to all vehicle records and can determine patterns which may need attention.

J. J. Keller currently audits DVIRs for thousands of vehicles, for companies who want safe and efficient operations.

What’s the Payback?

When you consider the amount of risk you have by operating a fleet without a quality inspection program, it’s easy to calculate the return on investment that regular auditing can have. The bottom line – for a few bucks per vehicle per month, we deliver fleet information that will help protect you.

Fleet and Safety Managers will have each driver’s daily inspection reports at their fingertips at all times, along with the ability to generate a variety of helpful management reports.

Your Role in Compliance

• Establish a DVIR auditing program, ensuring drivers are completing inspection reports and turning them in on a timely basis.
• Ensure inspection reports are stored in an organized fashion for the mandatory retention period
• Use reports as a training tool to discuss non-compliance with drivers
• Identify patterns of non-compliance at driver, facility, and company levels
• Provide a critical tool to cross reference DVIRs with vehicle maintenance records, ensuring drivers are not “pencil whipping” a compliance document